# What is customs clearance, and what should you prepare?

> Declaring goods at customs and getting approval when they cross a border

Canonical: https://www.rinda.ai/en/glossary/customs-clearance

## Definition of customs clearance

Customs clearance is the process of declaring goods to customs as they cross a border and obtaining import/export approval through inspection and duty payment. It happens on both the export and import sides, and delays here affect the whole delivery timeline.

## Why it matters

Errors in clearance documents or misclassification can lead to inspection delays, extra costs, or returned shipments. On a first deal with a buyer, smooth clearance directly affects your credibility as a reliable supplier.

## Key documents required

A commercial invoice, packing list, bill of lading / air waybill, certificate of origin, and item-specific certificates or permits are commonly required. The HS code classification is the basis for applying duties and regulations.

## Role of customs brokers and forwarders

In practice, a customs broker (clearance agent) and a freight forwarder often handle the declaration, documents, and transport. The more complex the item-specific rules, the more working with experts reduces delay risk.

## How to reduce delays

Fix the HS code and required documents in advance, check item-specific certification and labeling before shipping, and work with a local partner who knows the destination's clearance practices to minimize delays.

## Related
- [HS Code](https://www.rinda.ai/en/glossary/hs-code)
- [Tariff (Customs Duty)](https://www.rinda.ai/en/glossary/tariff)
- [Freight Forwarder](https://www.rinda.ai/en/glossary/forwarder)
- [Commercial Invoice](https://www.rinda.ai/en/glossary/commercial-invoice)